Event Executive

Job description:

Key roles and responsibilities:

Working mainly with virtual events but potentially with some live and hybrid events.

All events

• Working with the event project leads to develop an event plan for each of the client events

• Working on PowerPoint presentations for delivery to the client within the timescales set outlining proposal and / or project progress

• Sourcing and managing merchandising including the delivery of those items ensuring that they clear customs within each region in time

• Answering the phone to incoming calls and dealing with queries relating to the events being run

• Responding to regular queries coming in on the event-specific email address

• Preparing FAQ sheets for various projects and becoming the “font of all knowledge” on your assigned events

• Preparing and managing the distribution of delegate joining instructions

• Preparing weekly reports to be sent to clients after Event Director review

• Preparing PowerPoint presentations

• Gaining competitive quotes for outsourced services

• Evaluation form creation and analysis

• Implementing the deadlines within the project plan

• Sponsor liaison ensuring that all elements of packages are delivered

• Managing the online inventory for designated client accounts

Virtual events

· Working in the back end of platforms updating with content

· Managing the platform master planner

· Supporting speaker & chair briefing meetings

· Moderating sessions on the day

Live & hybrid events

• Venue sourcing and liaising for each new project based on client brief. You would be expected to work closely with the team to find appropriate venues and arrange for quotations.

• Sourcing hotel bedrooms, preparing, managing and cross-referencing rooming lists

• Going onsite to events and helping register delegates on the day – restrictions permitting

The above list is not intended to be exhaustive - as each project is different.

Reporting structure

· You will report directly to the project lead for each event as well as your line manager for day-to-day issues.

Key qualities required:

• Strong communication skills

• Excellent attention to detail and project oriented

• Time management skills

• Ability to work on multiple projects simultaneously

• Ability to take responsibility for ensuring deadlines are met

• Good understanding of Excel and PowerPoint

• Practical experience of virtual platforms and delivery of virtual events

• Very organised and structured; logical and analytical mind

• Ability to digest information and present it within PowerPoint in a clear and logical fashion whilst ensuring consistency of format and branding

• The desire to learn new skills and really take ownership of the role that you are fulfilling

• Hard working and dedicated team player

• Excellent command of oral and written English

• At least two years’ experience of event management and delivery

Closing date for applications:

Friday 11 December

Send CV and covering letter:

melissapaulden@thebnc.co.uk