Event Executive

(temporary – possibly to permanent)

Date: 25/11/2020

Title: Event Executive

Reporting To: Project Lead and Line Manager

Location: Remote working but preferably London / SE England based

Job Type: Temp, possibly to perm; full time

Salary: £23,000-£25,000 pro rata depending on experience

Contact: melissapaulden@thebnc.co.uk

Job description:

Key roles and responsibilities:

Working mainly with virtual events but potentially with some live and hybrid events.

All events

  • Working with the event project leads to develop an event plan for each of the client events

  • Working on PowerPoint presentations for delivery to the client within the timescales set outlining proposal and / or project progress

  • Sourcing and managing merchandising including the delivery of those items ensuring that they clear customs within each region in time

  • Answering the phone to incoming calls and dealing with queries relating to the events being run

  • Responding to regular queries coming in on the event-specific email address

  • Preparing FAQ sheets for various projects and becoming the “font of all knowledge” on your assigned events

  • Preparing and managing the distribution of delegate joining instructions

  • Preparing weekly reports to be sent to clients after Event Director review

  • Preparing PowerPoint presentations

  • Gaining competitive quotes for outsourced services

  • Evaluation form creation and analysis

  • Implementing the deadlines within the project plan

  • Sponsor liaison ensuring that all elements of packages are delivered

  • Managing the online inventory for designated client accounts

Virtual events

· Working in the back end of platforms updating with content

· Managing the platform master planner

· Supporting speaker & chair briefing meetings

· Moderating sessions on the day

Live & hybrid events

  • Venue sourcing and liaising for each new project based on client brief. You would be expected to work closely with the team to find appropriate venues and arrange for quotations.

  • Sourcing hotel bedrooms, preparing, managing and cross-referencing rooming lists

  • Going onsite to events and helping register delegates on the day – restrictions permitting

The above list is not intended to be exhaustive - as each project is different.

Reporting structure

· You will report directly to the project lead for each event as well as your line manager for day-to-day issues.

Key qualities required:

  • Strong communication skills

  • Excellent attention to detail and project oriented

  • Time management skills

  • Ability to work on multiple projects simultaneously

  • Ability to take responsibility for ensuring deadlines are met

  • Good understanding of Excel and PowerPoint

  • Practical experience of virtual platforms and delivery of virtual events

  • Very organised and structured; logical and analytical mind

  • Ability to digest information and present it within PowerPoint in a clear and logical fashion whilst ensuring consistency of format and branding

  • The desire to learn new skills and really take ownership of the role that you are fulfilling

  • Hard working and dedicated team player

  • Excellent command of oral and written English

  • At least two years’ experience of event management and delivery


Closing date for applications:

Friday 11 December

Send CV and covering letter:

melissapaulden@thebnc.co.uk